Manager, Public Affairs & Communications

Friday, October 27, 2017

THE ABU

The Asia-Pacific Broadcasting Union (ABU) is an international professional association of broadcasting organisations with more than 275 members located in 69 countries. It services these members from the ABU Secretariat, which is hosted by the Malaysian Ministry of Multimedia and Communications and based in Radio Television Malaysia’s Angkasapuri compound in Kuala Lumpur.

The Secretariat has some 40 staff led by senior experts in the fields of technical, programming, news and sports development.

 

JOB SUMMARY

The Manager, Public Affairs & Communications is responsible for managing the ABU Membership Database the production of the ABU’s quarterly magazine ABU News, the ABU Annual Report, the ABU Members Directory, and the weekly e-newsletter, as well as other ad hoc publications, brochures and flyers that may be required from time to time. The production responsibilities include the writing and editing of stories, sourcing advertising, direction and supervision of the layout of pages and liaising with the printers and other contractors.

 

Other key responsibilities include the efficient management of the ABU website, member enrolment as well as the ABU Membership Database, organization of the Exhibitions at ABU General Assemblies as well as assisting the ABU Secretary-General and ABU Departments with the implementation of the ABU’s communications strategies as and when required.

 

The common language of the ABU is English and therefore the successful candidate must demonstrate a very high standard of the English language, both spoken and written.

 

REPORTING RELATIONSHIPS

 

Reports to:

ABU Secretary-General

Leads:

Multimedia Designer

Functional Relationships:

ABU Senior Staff

 

SPECIFIC ACCOUNTABILITIES

 

Position Accountabilties

 

To publish, according to agreed deadlines, four issues of ABU News each year involving the writing of stories, editing of stories submitted by other staff or ABU Members,     liaison with advertisers, layout of pages, proof reading and liaison with printers and other contractors. To solicit stories and advertisements from ABU members and where possible, undertakes interviews with key industry personnel for publication in the ABU News.

 

Together with the Multimedia Designer, to update the online version of the ABU Members’ Directory as and when required. A print version of the publication is also to be updated, and depending on budget be printed either annually or bi-annually.

 

To publish other ad hoc publications, such as the ABU Profile Book, the ABU Annual Report, and to produce various brochures, leaflets, banners and backdrops that may be required by other departments for competitions and other ABU activities.

 

To oversee the maintenance and design modifications of the ABU website, updating of the Latest News pages and other content in the absence of the Multimedia Designer.

 

To prepare and disseminate the weekly e-news digest that is sent out to the ABU database by e-mail each Friday.

 

To assist the ABU management to develop a communications plan and implement the ABU’s communications strategies through the preparation of media releases, monitoring of coverage of ABU activities.

 

To establish personal contacts with ABU Members through the networking opportunities afforded by the annual General Assembly.

 

To provide coverage of the annual General Assembly by writing articles for ABU News, and to interview individual members at the General Assembly for ‘profile’ features (Interview column) for later issues of ABU News.

 

To supervise the freelance photographer(s) employed by the ABU at the General Assembly to ensure that sufficient photographs are taken for coverage of all meetings and activities for both the ABU News and Technical Review.

 

To establish and maintain, with the assistance of the Multimedia Designer, an ABU photo library.

 

To assist with ABU exhibits, as and when required, at conferences and other industry events, to promote awareness of the ABU and its activities.

 

 

To keep abreast of changes in publishing and website technologies, and to present views and/or proposals to the ABU News on ways of improving internal efficiency and the external promotion of the ABU.

 

 

To identify work priorities, in consultation with all departments and the ABU Secretary-General where necessary, and to review, record and report progress against planned tasks throughout agreed periods.

 

To look for ways to streamline and improve processes and procedures used by the publications department.

 

To establish and maintain professional relationships with staff members in the Secretariat.

 

To supervise an assigned Multimedia Designer,  to  provide  mentoring developmental advice to that person and report on the performance of the assistant including salary review  recommendations.

 

To supervise temporary staff that may be employed from time to time to assist with any special publications projects

 

To  carry  out  other  duties  that  may  be  agreed  from  time  to  time  with  the Secretary-General.

 

Personal Development

 

To assume joint responsibility for personal career development by producing a jointly agreed plan identifying key areas that will assist in personal and professional development. Such development should be consistent with the ABU’s overall personnel development goals.

 

QUALIFICATIONS

 

Mandatory:

A  degree  in  Journalism, Public  Relations,  Communications  or  Media  Studies  or similar. Excellent written communication skills in English.

 

Desirable:

Grade A journalist with a minimum five years working experience in print or broadcast media journalism.

 

 

SELECTION CRITERIA ( Key Requirements ) Experience/Knowledge

 

Experience  in  the  production  of  magazines,  including  layout  and  brochure design

Proven      experience      in   writing      and      editing      news      articles for newspapers, magazines or trade publications, in English.

Proficiency in MS Word, Excel, Access, Power Point, Outlook, web browsers and other software required to perform the duties of the position.

 

Personal Skills

A very high standard of the English language, both spoken and written, combined with the ability to write in a style that is easily understood by readers for whom English is a second or third language

High level interpersonal skills to establish and maintain professional relationships within the organisation, at all levels, and in dealing with ABU members from a wide  range of cultural backgrounds and different levels  of language skills

Good  PR  skills  and  confidence  in  dealing  with  the  media  and  international organisations

              Ability to organise and prioritise work and complete tasks under tight timelines

             Good organisational skills and proven ability to work with minimum supervision.

 

REMUNERATION & BENEFITS

  1. The salary for this position will depend on qualifications and experience. If the successful applicant is a non-Malaysian citizen, salary and allowances will be free of income tax in Malaysia.
  2. Annual leave Twenty one (21) working days paid annual leave is offered. 
  3. Medical benefits Group Hospitalisation & Surgical and Group Personal Accident insurance covers will be provided in addition to reimbursement of 70 percent of outpatient medical and dental treatments up to a set amount.

 

APPLICATIONS

Applications should be accompanied by a detailed CV and work history, a covering letter to a maximum of 1,000 words outlining why the candidate believes he or she could successfully fill this role, details of current salary and allowances, the period of notice that would be required to be given to the applicant's existing employer and a passport size photograph.
 

Applications should be sent either by post to:
The Secretary-General
Asia-Pacific Broadcasting Union
P.O. Box 12287
50772
Kuala Lumpur
Malaysia

Or by email to: zhanara@abu.org.my by 28 October 2017.

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